Finance Policies

Finance Policies

Finance and Administration Cabinet (KRS 45A; 45.301; 45.237)

(**Please note, the FAP Manual's "Table of Contents" contains hyperlinks to help you navigate throughout the document.  Simply click on the heading or page number you wish to review, and the hyperlink will direct you to the information.)



Policies Related to Procurement and Contracts

FAP 110-10-00 General Conditions and Instructions for Solicitations and Contracts
FAP 111-11-00 ​Modification of Contractors
FAP 111-12-00 Printing and Photocopying Procurement
FAP 111-13-00​ Copier and Printer Procurement and Disposal
FAP 111-15-00​ Computer Hardware, Software and Related Services Procurement
FAP 111-1​8-00 Shredding and Bailing Equipment Procurement
​FAP 111-20-00 Vehicle Purchases
​FAP 111-24-00 Concession Contracts
​FAP 111-26-00 Tax Exemption for Purchases
​FAP 111-27-00 Bonding Requirements for Vendors
FAP 111-35-00 Competitive Sealed Bidding
FAP 111-38-00 Requisitions (RQSs) by Agencies
​FAP 111-41-00 Delivery and Receiving
FAP 111-42-00 Agency Complaints of a Vendor
FAP 111-43-00 Personal Service Contracts (PSCs)
FAP 111-44-00 Memorandum of Agreement (MOAs)
FAP 111-45-00 Payment Documents
FAP 111-51-00 Contract Administration
FAP 111-52-00 Long Term Lease or Rental of Equipment and Services
FAP 111-53-00 Pre-Owned and Reconditioned Equipment and Products
FAP 111-54-00 Trade-In Purchases
​FAP 111-55-00 Small Purchase Procedure for Goods & Non-Professional Services
FAP 111-57-00 Competitive Negotiations
FAP 111-59-00 Federal Debarment


Policies Specifically Related to Procurement and Contracts of Construction and Construction-Related Services

FAP 220-05-00 Bidder Instr for Competitively Sealed Bid Constr Solicitations       
FAP 220-09-00 Force Account Projects
​FAP 220-10-00 Small Purchase Procedure for Construction Services
​FAP 220-14-00 Solicitations for Architect/Eng Svcs & Procedure for Prequal 
FAP 220-17-00 Competitive Negotiations: Construction-Related
​FAP 220-18-00 Capital Project Accounts Closing Process


Policies Related to Real Property

FAP 220-15-00 Acquisition of Real Property                                                      
FAP 220-16-00 Disposition of Real Property


Policies Related to Surplus Property

FAP 220-19-00 Surplus State-Owned Personal Property                                     
FAP 220-21-00 Surplus Federal Property: Acquisition and Distribution


Competitive Bidding Exceptions

FAP 111-08-00 Specified By Law or Regulation                                                   
​FAP 111-09-00 Standing Determination of Not Practicable or Feasible 
FAP 111-10-00 Sole Source
​FAP 111-39-00 Emergency Purchases
​FAP 220-06-00 Construction and Construction-Related Services


Internal Policies

FAP 111-25-00 Closing Fiscal Year Purchases                                                 
FAP 111-58-00 Procurement Card Program
FAP 120-05-00 Prompt Payment to Vendors
​FAP 120-07-00 Fiscal Year Closing
​FAP 120-08-06 ​Grants to Not-For-Profit Entities
​FAP 120-08-07 Assignment of Benefits
​FAP 120-11-00 Lost or Stolen Property
​FAP 120-13-00 Decentralization of the Pre-Audit Function
​FAP 120-14-00 Unhonored Check Processing
​FAP 120-16-00 Automobile Liability Insurance Reimbursement
​FAP 120-19-00 Internal Revenue Service Form 1099 Reporting
​FAP 120-20-01 Personal Property and Vehicle Inventories
​FAP 120-22-00 Agency Security Officer
​FAP 120-23-00 ​Use of Public Funds
​FAP 120-24-00 Cash Handling
​FAP 120-25-00 Payments Via the Check Writer Process
​FAP 120-26-00 Imprest Cash Funds


Commonwealth Office of Technology Enterprise IT Policies (KRS 42.726)