eMARS and Accounting Support

Guidance

• Employee Travel Regulation

  200 KAR 2:006 applying to state employee travel expense reimbursement.

• Non-Overnight Travel

  Division of Social Security fact sheet designed for KY state government agencies explaining the federal employment tax treatment of meal reimbursements paid without overnight travel.

• Governor's Executive Order 2008-011 (February 15, 2008)

Rates

• Mileage Rate for April 1, 2013
  This document provides a breakdown of reimbursement rates for mileage in standard and high rate locations.   (Updated Quarterly)
  The mileage reimbursement rate beginning April 1, 2013 is 47¢ per mile.

• Travel Cost Calculator

  As part of Governor Beshear's Smart Government Initiative, the Travel Cost Comparison Calculator is provided to agencies and employees as a decision making tool to determine the best mode of available vehicle travel.

• Discount Lodging Rates

  Lists hotels and motels that offer discounts to state employees on official business.

• Kentucky Department of Parks

  Additional lodging information

• FAP 120-17-03

  Travel expense high rate areas for state employee travel.

eMARS Travel Forms

• eMARS 34 Travel Voucher
• eMARS 34B Other Expenses
• eMARS 35 Travel Expense Continuation
• eMARS 36 Travel Voucher/Prepaid Registration Fees:  Multiple Cost Distribution
• eMARS 37 Pre-Paid Registration
• State Park Travel Authorization