New Year Table Initialization (NYTI) Process

On Friday May 9, 2008 the Office of the Controller ran the New Year Table Initialization (NYTI) process in eMARS.  This process copied all active records on all tables keyed by Fiscal Year from the current Fiscal Year (2008) to the new Fiscal Year (2009).  Fiscal Officers should review all agency maintained tables (primarily departmental Chart of Accounts (COA) tables) to ensure the active 2008 records are valid and need to be active in 2009.  For instance, if a record is active in 2008, but should not be active in 2009, the 2009 record will need to be flagged as INACTIVE.

As part of this process, the Effective To and From dates will be cleared on the 2009 records.  Therefore, if your agency uses these dates for a functional purpose, please prepare a spreadsheet including all the key fields: Fiscal Year, Department, relative COA element, and the valid to and from dates.  E-mail this spreadsheet to Diana Holberg, Statewide Accounting Services will load these values after NYTI runs.  Please be aware, if you intend for these records to be effective from July 1, 2008 to June 30, 2009, you do NOT need to include these on the spreadsheet. 

If you have any questions concerning this process, please contact the Customer Resource Center at Finance.CRCGroup@ky.gov or via phone at 502.564.9641 (Toll-Free 877.973.4357).