EO1 Document Reminders

The EO1 document was created in eMARS to enable the Executive Order 2008-011 Committee to review any requirements over $1000.  By incorporating this document into eMARS, the Committee is able to process these documents more effectively and in a timely fashion.  The EO1 document should only be used by agencies when a needed procurement or payment exceeds a $1000 threshold.  The EO1 document should NOT be used for any procurement or payment under this threshold.

• When processing your Executive Order (EO1) Requests in eMARS, users will no longer be able to enter a date in the  Record Date field located on the Header of the EO1 document.  The system will infer the Record Date by populating with the current date when the final level of approval is placed on the document, as with all other eMARS documents requiring approvals.
  
  
  
• When completing the EO1 document, users are able to identify the type of document they will create as their award by identifying the Requested Document.  Users will need to identify the document by selecting the appropriate document type from the drop down menu.  For all one-time purchases that require a PO, PO2, CT, CT2, CTT1 or CTT2, users will want to select the One Time Purchase as the Requested document.  Do NOT select the MOA (PO2, PON2) if you are requesting a one-time purchase or if your desired document is a PO2.  The MOA (PO2, PON2) request should only be used for Memoranda of Agreement documents.
  
  
  
  
• The EO1 document will be processed through workflow like all other eMARS documents.  However, when the EO1 document is approved and goes to Final status that does not mean the document has been approved by the Committee.  Once in Final status, the document will then be placed on the agenda for the Committee to review.  Committee dispositions/approvals/denials will be applied every Friday and it will be the responsibility of the agency to check the status of their requests (EO1 documents) through eMARS.  After approval by the Committee, the action field in the document will be populated with “Approved”.  Once the Committee grants approval to proceed with the procurement, the agencies must then follow the normal procurement policies and procedures, administrative regulations, and statutes in order to procure the goods or services.  Special authority requests, delegations and other specific methods of procurement are not approved through this review.  Agencies should follow normal request procedures to obtain approval for specific methods of procurement.  Funding source must be in accordance with GOPM policies, regulations and statutes.