Security Notice

eProcurement Privacy & Security Notice

Your privacy and security are our highest priority. Ensuring electronic access to state government information and services while maintaining privacy is a guiding principle of the state's Strategic Information Technology Plan. The Commonwealth of Kentucky collects only the personal information necessary to provide enhanced services to our citizens and customers. Please note that all non-exempt information collected by the Commonwealth may be subject to public disclosure under KRS 61.870, the Kentucky Open Records Act. However, public records containing information of a personal nature are protected from disclosure by the personal privacy exemption of state law. Personal data in our possession is maintained and used in ways that respect individual privacy. The Commonwealth educates our employees about the importance of protecting personal information and consumer privacy, and only authorized employees have access to personal information.
the domain name, but not the e-mail address
the e-mail addresses of those who communicate with us via e-mail
aggregate information about which pages consumers access or visit
information volunteered by the consumer, such as survey information
This information is used only to improve the scope and content of the state's services on the Internet.

eProcurement Information Sharing
The Commonwealth will not release personal information to third parties except where it is already provided by law for purposes of notification. We will not provide, rent or sell personal information to third parties for marketing programs or any other purpose. State law restricts the use of personally identifiable information for commercial purposes. Depending on the specific nature of the service, information may be shared with other state agencies as stated in KRS 61.878 (5). This statute allows for the exchange of public records or sharing of information between public agencies when the exchange is serving a legitimate governmental need or is necessary in the performance of a legitimate government function.

eProcurement and Internet Cookies
Cookies are short and simple text files stored on your computer by Internet web sites to help identify users and enhance customer service. Kentucky's eProcurement site uses per-session cookies to manage state and session information. This information is required to personalize your service transactions with state agencies. Cookies do not compromise your privacy or security. Using web browser settings, you can refuse the cookies or delete the cookie file from your computer by using any of the widely available methods.
*** Per-session cookies are used to store state information only within a session. These cookies are cached only while a user is visiting the Web server issuing the per-session cookie and are deleted from the cache when the user closes the session.

eProcurement Security Notice
Kentucky's eProcurement site uses the Secure Sockets Layer (SSL) protocol to safeguard your business information during online transactions. Using this widely accepted form of encryption, your transaction is secured from your personal computer to the eProcurement server. The server is located behind a secure firewall. For your protection, never put sensitive information in unencrypted e-mail.
SSL is highly regarded to be a very safe encryption method, but we fully understand if you are not comfortable entering your bid response online. In that event, please print a copy of the bid, fill it out, sign it, and return it to the address shown in the "submit response to" field. It is the vendor's responsibility to make sure their bid arrives prior to the bid closing date and time, regardless of the method they choose.